Office Assistant (f/m/d) Part-Time - Paris

What you can look forward to:

Office Administration & General Support

• Support the day-to-day administrative operations of the Paris office and help maintain an organized, efficient and professional working environment.
• Manage office supplies, mail, courier services, filing, document management and administrative correspondence.
• Provide administrative support to team members and assist with onboarding activities for new employees and interns.

Reception & Client Hospitality

• Welcome clients, visitors and external stakeholders in a professional and friendly manner.
• Manage meeting room bookings and prepare meeting facilities, refreshments and catering arrangements.
• Ensure reception and common areas remain presentable and act as a point of contact for visitors and general enquiries.

Event & Meeting Coordination

• Support the planning and execution of internal and external events, client meetings and team activities.
• Coordinate logistics including venues, catering, travel arrangements, participant communication and event documentation.
• Assist with the preparation of presentations, agendas, attendee lists and meeting materials.

Team Support

• Provide administrative and operational support to the Paris team across a variety of business activities.
• Assist with ad hoc projects, data entry, reporting and document preparation.
• Coordinate with internal departments and external service providers and contribute to effective communication and collaboration within the office.

What we look for:

• Previous experience in an administrative, office support, hospitality, customer service or assistant role is desirable.
• Experience in a professional or international environment would be an advantage.
• High school diploma or equivalent; further administrative or business studies are a plus.
• Fluency in French and English required; German language skills are a plus.
• Strong organizational and communication skills, with attention to detail and the ability to manage multiple tasks effectively.
• Service-oriented, proactive, reliable and adaptable, with a professional and positive attitude.
• Comfortable working independently as well as collaboratively within a team.
• Good knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint